how to find what emails a google doc is shared with
Google Docs are a great way to share information with associates or anyone in general. Although sharing is dandy, another feature you should implement when two or more are working together is notifications for when changes are made. With Google Docs, you can set upwards notification alerts to be sent out when a spreadsheet has been changed. In that location are a few options for how to exercise this, so take a await below and get-go sharing your Google Docs.
How to Share a Google Docs Spreadsheet
Considering most Google Docs users volition first share a document and then utilize the notification rules to email them on changes made, we'll commencement listing at how to share a document on Google Docs.
Look to the upper right of a document for the push button called Share. If you hover your mouse over it, it specifies the sharing status, which is Individual to merely me by default, meaning it isn't shared with anyone.
Click this Share button to open the dialog box for sharing with other people.
If you've still got the default name of an untitled document, you lot'll exist prompted to modify the name before sharing.
Expect nether Who has access and you'll find anyone you share the certificate with. Because the default is to not share, you will be the only person listed hither.
Click Change side by side to the Private section. This Sharing settings window is to specify how sharing should take place.
Public on the web: The document tin can exist found in search engines and anyone can open and access it based on the Access rule.
Anyone with the link: Only those people that have the link to the document can reach it. Admission is based on the Access rule.
Private: No one can view or change this document merely the owner.
Say we choose the 2nd pick for Anyone with the link to have admission to view the document.
Click Salvage to return to the regular Sharing settings window. From here, you tin can copy the link to use for sharing or utilize whatever of the social sharing buttons below the link.
Alternative, instead of using the above options, you can ship a document to someone via email right from the Sharing settings window.
At the lesser, enter an email in the Invite people section and specify an access type to the correct.
Now that we've shared a file, permit's look at how to enable notifications to know when a user makes changes.
Enable Notifications For a Google Spreadsheet
Important note: This feature is merely bachelor in Google Docs spreadsheets and not in the documents and slides.
Navigate to Tools -> Notification rules.
This will open the Fix notification rules window. It's here we'll brand all the changes necessary for email notifications.
Select any of the options for what events will need to take place for a notification. For example, choose Any changes are made to ship an email when anything on the spreadsheet is contradistinct. Alternatively, select private cells or some other option from this list.
Finally, choose when to send the email at the bottom. Under Notify me with, select to get a digest email that will exist send out one time a mean solar day with information regarding changes or cull Email – right away to become the notification immediately after the change is made.
Notation: Email notifications are sent but to the address tied in with the Google Docs account. No boosted addresses can exist included in notification emails.
Click Save to ensure all the changes are submitted.
Conclusion
Sharing a spreadsheet to a colleague is a neat idea for collaboration. It's when changes are made that you'll nearly probable need to check dorsum and review them. Set up email notifications on shared spreadsheets with ease using Google Docs.
Source: https://www.guidingtech.com/23596/notifications-shared-google-docs-spreadsheets/
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